Minutes of Parish Council Meeting – October 15, 2015


COUNCIL MEMBERS

Fr. Yarek, Fr. Dennis, Dave Wilson, Stephanie Krueger, Leanne Plamondon, Niki Doyle, Ron Nelson, Julius Strachan, Deborah Quinlan, Ron Schreiber

Meeting called to order at 7pm.

OPENING PRAYER

Opening prayer was recited by all.

SEPTEMBER MEETING MINUTES

September meeting minutes were moved by Leanne Plamondon; motion carried.

PARISH UPDATE

Fr. Yarek provided an update on the parish. He reported on the move of the office to the new location. September was an extremely busy month and the move has re-energized the parish as we look forward to a fresh start with a beautiful and functional new addition. He also reported on the success of the school mass initiative (where various schools transport students to 9:30am mass on Thursdays).

UNFINISHED BUSINESS

Stewardship Progress Update – Liturgical Teams and Hall Committee Setups – Leanne Plamondon reported on a bulletin insert regarding stewardship that she is preparing; its distribution will be coordinated with an announcement at mass focusing on the giving of parishioners’ time and talents. The power of invitation was highlighted as an effective tool to use to try to encourage more volunteers to step forward. Discussion followed regarding the organizational structure of the committees being contemplated and guidelines for these committees. The Stewardship Committee would be positioned to deal with the ministries and would also oversee the work of the Hall, Social, and Kitchen Committees. It was noted that the main goal of the new hall is to promote the building of community in the parish. It was noted that scheduling of events in the hall has already begun and various groups are already utilizing the hall and meeting rooms. Also discussed was the idea of forming liturgical teams that would be assigned a week per month to provide for the liturgical needs of the mass.

Naming of Meeting Rooms – the committee established for this purpose has completed its work and the various meeting rooms have been named. The kitchen area room in the narthex will be the “St. Martha Room”; the lounge area in the narthex will be the “St. Brother Andre Room”; the children’s meeting room in the addition will be the “St. Kateri Room”; the middle meeting room in the addition will be the “St. Joseph Room”; and the CWL/KofC meeting room in the addition will be the “St. Raphael the ArchAngel Room”. Following this there was discussion whether the new boardroom should be named as well. Parish staff will decide whether this is necessary.

St. Vincent de Paul Meals – this group led by Tara Epp is anxious to begin providing some meals for the needy in the community. It was noted that these meal events would need to be coordinated with other groups around Okotoks to ensure no conflicts in scheduling. The kitchen will be fully ready in a couple weeks to begin providing this service.

NEW BUSINESS

Hall Blessing and Grand Opening November 8 – Bishop Henry will be present to celebrate mass at 11am and following this, the blessing and grand opening of the new addition will occur. All parishioners are invited to attend the celebration in the new hall where a soup and sandwich lunch will be supplied. Various groups in the parish will be asked to help with this event. Games and activities for children and youth will be provided as well as musical entertainment. Informational displays highlighting the activities of various parish groups will be present to help create awareness of what is going on in the parish and where interested parishioners can participate. It is expected that festivities will wind up at around 3pm.

Fund Raising Ideas – Operating/Building and Stewardship – with the new addition, it was pointed out that the value of the church and hall and offices is approximately 14.2 million dollars and the accrued debt is around 600 thousand dollars. The retirement of this debt coupled with the normal operating costs of the complex will be a challenge for the parish. Going forward, it will be important that the parishioners be kept well-informed of the state of finances in the parish so it is planned that the finance committee will be asked to regularly report progress in this regard. It was highlighted that we, as a parish, should be extremely thankful for the wonderful facility that we now have as we are now much better equipped to do so much more to build up our parish community and help others. Some ideas regarding future fund-raising initiatives were discussed. Again, the importance of personal invitation to parishioners to bring them more deeply into their faith and into the life of the parish, was seen as key to meeting our financial commitments.

REPORTS

Ron Schreiber reported on an October 7 meeting of senior administrators, principals, parish priests, and Bishop Henry in Strathmore focused on the theme of “Encounter with Christ”. He also provided a written report on other CTR Catholic activities.

Niki Doyle spoke about an upcoming senior administrators’ , principals’, and vice-principals’ retreat highlighting their mission work at “The Mustard Seed” which will be a part of it. Also highlighted was the recent awards night for graduates from St. Luke’s Outreach School.

Ron Nelson reported that the Pastoral Care Team is strong and continuing its good work.

Julius Strachan noted that the “Couples For Christ” group is growing substantially; they are very busy with 5 more couples coming forward to enter into the faith formation part of this program.

NEXT MEETING

The next parish council meeting will be held Thursday, November 26 at 7pm.

CLOSING PRAYER

Fr. Yarek provided a closing prayer for the meeting.